Privacy Policy

Ohio Flag Football Academy (“we,” “our,” or “us”) is committed to protecting the privacy and security of the personal information of all participants, parents, and visitors (“you” or “your”). This Privacy Policy explains how we collect, use, share, and protect your information when you interact with our website, registration systems, and programs.

1. Information We Collect
We may collect the following types of information:
• Personal information such as names, addresses, email addresses, phone numbers, and emergency contact details.
• Participant information including age, grade, school, and relevant health or medical notes provided for safety purposes.
• Payment and billing information processed through secure third-party payment providers.
• Technical information automatically collected from website visits, such as IP addresses, browser type, and usage data.

2. How We Use Your Information
We use your information to:
• Process registrations and payments.
• Communicate important program information, updates, and scheduling notices.
• Ensure participant safety and proper program administration.
• Improve our website, services, and customer experience.
• Comply with legal and insurance requirements.

3. How We Share Your Information
We do not sell or rent your personal information. We may share information only in the following situations:
• With trusted service providers (such as payment processors or scheduling tools) who assist in operating our programs.
• With coaches or staff who require limited participant information for safety and program management.
• When required by law, regulation, or legal process.
• To protect the safety and security of participants, staff, or the organization.

4. Data Protection and Security
We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, misuse, or alteration. While we strive to protect your data, no method of transmission or storage is fully secure.

5. Children’s Privacy
We knowingly collect personal information about children only as necessary for program participation, with the consent of a parent or legal guardian. We do not use children’s information for marketing or share it beyond operational needs.

6. Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, and maintain accurate program records.

7. Your Choices and Rights
You may contact us to:
• Request access to the personal information we hold about you or your child.
• Request corrections to inaccurate information.
• Request deletion of certain information, subject to legal or operational requirements.

8. Third-Party Links
Our website or communications may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites.

9. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted with a revised effective date. Continued use of our services after updates constitutes acceptance of the revised policy.

10. Contact Information
If you have questions or concerns about this Privacy Policy or the handling of your information, please contact us.